blog

date

April 16, 2025

blog

reading time

5 min

Best POS System for Bakeries: Sell, Schedule & Manage with Ease in 2025

Running a bakery in 2025 is about more than just crafting the perfect croissant or cupcake—it’s about efficiency, speed, customer experience, and managing your growing business across both online and offline channels with specific bakery software.

From handling pre-orders and custom cakes to managing ingredient inventory levels and staff schedules, bakeries today need a reliable Point of Sale (POS) system with integrated bakery management software that’s built specifically for their wide range of unique needs.

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Close-up of bakery counter filled with bread loaves with text overlay reading “Best POS System for Bakeries.”

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Differences Between a Normal POS and a Bakery POS

A Point Of Sale system for a normal restaurant or cafe and a POS for bakeries can be the same, but a specialized bakery software solution can be especially helpful for smooth operations.

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1. Main POS system

Normal POS = Comprehensive POS for all business operations

Bakery POS = Streamlined custom POS for bakery operations

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2. Order Complexity

Normal POS = Handles simple menu item ordering

Bakery POS = Handles complex and custom orders such as custom cake orders, special requests, pickup dates, and deposits to cater to all customer bases

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3. Scheduling & Preorders

Normal POS = Doesn't support pre-scheduling and time based orders

Bakery POS = Lets customers order days or weeks in advance—ideal for weddings, birthdays, and special occasions

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4. Inventory Tracking & Management

Normal POS = Tracks fresh and dry ingredient levels

Bakery POS = Tracks ingredients by recipe, quantity, and expiration—helping you manage flour, butter, and perishable toppings more precisely

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Cartoon-style illustration of cupcakes, cake slices, and a cookie with heart and cherry toppings.

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5. Customizations & Customer Notes

Normal POS = Simple customizations and customer notes

Bakery POS = Supports precise customizations such as size, flavor, icing, fillings, dietary notes, and custom text

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6. Kitchen Workflow

Normal POS = Main POS system links with kitchen display screen

Bakery POS = Main POS system links with kitchen display screen that is catered to a bakery

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Key Features of a Bakery POS

Although bakery shops can use traditional POS systems, having a POS with specific software for bakeries such as bakery inventory management, bakery billing software, bakery accounting software, and custom order forms will make your bakery business easier to manage, while providing a seamless experience to your customers.

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Illustrated bakery case with loaves of bread, pastries, cupcakes, and a whole cake on display shelves.

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1. Pre-Order & Pickup Scheduling

A bakery POS system should support advanced ordering both in person and on online ordering platforms so customers can place orders days or even weeks in advance.

With built-in bakery calendar tools, staff can schedule production, manage daily order limits, and organize pickup times.

Time slot control can help prevent overbooking during peak periods like holidays or weekends.

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2. Custom Order Management

Bakery POS software should offer flexible modifier options to accommodate custom cake and pastry orders.

Staff can select options such as custom pricing, size, flavor, icing, message, and dietary notes.

These customizations should be clearly visible to both front-of-house and kitchen staff to reduce the chance of miscommunication.

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3. Ingredient-Based Inventory Management

Instead of just tracking finished products, a good bakery POS should have ingredient tracking based on recipes.

Ingredient tracking means items like flour, eggs, and butter can be monitored for real-time stock levels, waste trends, and expiration.

And when items are running low or close to expiry, the cloud based system can alert staff anytime and anywhere.

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Golden, flaky croissants arranged on a tray inside a bakery, ready for sale.

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4. Customer Profiles & Loyalty

The POS system should allow customer information to be stored securely in a customer database with in depth customer profiles, including past orders, customer preferences, and visit history to improve customer relationship management.

This can be used to personalize service, increase customer retention, and boost customer satisfaction.

Customer loyalty programs can also support reward points, birthday promotions, or automated order reminders for an enhanced customer experience, which will bring loyal customers back more often.

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5. Online Ordering Integration

A bakery POS should connect with your website, Google, or third-party delivery platforms to support online ordering and online payments.

With a cloud based system, real-time syncing can ensure availability is accurate and that customizations are captured correctly.

This can improve customer convenience and streamline online-to-kitchen communication for an enhanced customer experience.

MenuSifu’s POS system integrates directly with Google Reservations and popular delivery platforms, allowing bakeries to manage online orders and in-store production from one centralized dashboard.

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6. Kitchen Display System (KDS)

A bakery KDS reduces the need for paper tickets by displaying orders sorted by pickup time, order type, or production priority on a digital screen.

Staff can view custom instructions at a glance, which can reduce errors and improve preparation timing.

This system can be especially helpful for bakeries managing dozens of daily orders.

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7. Multi-Language Support

For bakeries with bilingual staff or diverse customer bases, the POS should support multiple languages.

This can help ensure smoother communication between staff and customers, minimize training time, and reduce the chance of misinterpreting custom order details.

MenuSifu boasts a 80+ language options, including English and Chinese, which makes it a strong choice for bakeries operating in multilingual communities or staffed by diverse teams.

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8. Multi-Payment Support

A strong bakery POS should have multiple payment options such as deposits or partial payments for large or custom orders, as well as a number of different payment processing options such as debit card, credit card, gift card, or mobile payments.

Customers can pay in advance to secure pickup, and the system can send automated reminders for remaining balances.

This setup can reduce no-shows and help bakeries manage cash flow more effectively.

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Interior of a traditional bakery with glass display showing assorted breads, pastries, and cakes.

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How to Choose a POS System for YOUR Bakery

Type of Bakery
Are you a retail storefront, custom cake studio, wholesale supplier, or café hybrid? Match the POS to your service model.
Order Volume & Complexity
Do you process mostly grab-and-go sales, or are custom cakes a big revenue driver? Some systems handle advanced orders and modifiers better than others.
Your Budget & Growth Plans
Are you starting small or planning multiple locations? Choose a system that can scale with you such as bakery chain management software.
Staff Experience & Language Needs
Consider ease of training and whether multi-language interfaces are important for staff management.
Integration Needs
Do you need the POS to connect with online ordering, delivery platforms, or accounting tools?
In-Store + Online Sales Mix
If online pre-orders or shipping are part of your business, ensure the POS supports eCommerce and delivery integrations.
Support & Onboarding
Look for reliable customer service, easy setup, and POS partners that understand bakery workflows.

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If your bakery needs a POS that connects with kitchen workflow tools, delivery platforms, or bilingual staff needs, MenuSifu offers the flexibility to configure features around your exact business model—even if it’s not bakery-specific out of the box.

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